Part Time Finance Assistant

University College London Hospitals Charity (UCLH Charity) is partnering exclusively with Robertson Bell to recruit a Finance Assistant on a permanent, part-time basis (28 hours per week). UCLH Charity is the main charity associated with University College London Hospitals NHS Foundation Trust. The charity works to improve patient and staff welfare by providing funding for research, medical equipment and education facilities for the Trust, and is currently carrying out a major property redevelopment. The charity team also administers a subsidiary company and several other small charities.

UCLH Charity is now seeking a part-time Finance Assistant who can join the finance team which currently consists of six people. Reporting into the Head of Finance and to the Senior Property Manager this role is likely to appeal to someone who has worked with a smaller organisation with experience across a range of accounts and administrative processes.

The key responsibilities will be:

• The charity operates 800 discretionary funds on behalf of individual wards and doctors. Transactions relating to these funds make up most of the day-to-day work for the finance team and this role will play a key part in assisting with this.
• Support both functions, investigating receipts and following up on unpaid invoices.
• Assist with invoicing, ensuring accurate POs for prompt payments.
• Manage charity-related finances, including season ticket loans and 300+ Christmas grants.
• Assist with ad hoc projects and offer support when team members are on leave.
• Support the Senior Property Manager with the new development and investment properties, including
  • Assist with setting up utility accounts, welcome packs, and unit preparations.
  • Maintain snag lists and liaise with contractors to resolve issues.
  • Process payment journals and financial reconciliations.
  • Liaise with the property management company on service charges and reconciliations.
  • Handle tenant queries and troubleshoot issues across the commercial portfolio.

The organisation:

UCLH Charity was established as a result of various mergers and restructures over the years, most recently 2000 and 2017.

UCLH Charity funds a wide range of projects to improve and enhance a hospital stay and provides funding for training and education so that staff at UCLH can provide the best possible care, using the latest techniques. The charity also funds new and innovative equipment, improvements to hospital spaces and a wide range of clinical research projects at UCLH, working to translate cutting-edge research and innovation into new and improved treatments for patients.

Essential requirements:

• Experience working in a transactional financial focused role.
• Good team player and happy to work in a small team.
• Good knowledge of accounting systems and Microsoft Excel.
• Strong communication skills and sense of customer service.
• Conscientious and with good attention to detail.
• Well-organised and able to manage own workload in order to meet deadlines.

UCLH Charity’s head office is based in Euston and candidates will be required to work in the office a minimum of three days per week.

The closing date for applications is 16th March 2025. Applications will be under constant review before the closing date so please submit your application to our retained search agent Robertson Bell. Apply now to be considered!